Privacy Policy

1. About This Policy

This Privacy Policy applies to information collected through the GirlPower Carolinas website, including girlpowercarolinas.com, website forms and other online services operated by GirlPower Carolinas.

It does not replace privacy notices, waivers, releases, registration agreements or other terms provided through third-party registration platforms or for individual programs, events or activities.

2. Information We May Collect

Depending on how you interact with GirlPower Carolinas, we may collect information such as:

• Name
• Email address
• Telephone number
• Parent or guardian contact information
• Athlete information submitted by a parent or guardian
• Program, location or age-group interests
• Volunteer interests and availability
• Messages or information submitted through contact forms
• Registration-related information provided through third-party platforms
• Information related to participation in leagues, clinics, tournaments or PRIME programs
• Photographs or video where appropriate permission has been obtained
• Basic technical information associated with website visits, such as browser, device or IP information when collected by our hosting or website service providers

We ask users not to submit sensitive information through a general website contact form unless specifically requested.

3. Information About Children

GirlPower Carolinas provides youth sports programs, but our website forms, registrations and inquiries are intended to be completed by parents, legal guardians or other adults where information about a child is involved.

If we learn that personal information has been submitted directly by a child under 13 in a manner requiring parental authorization, we will take appropriate steps to address the information consistent with applicable law.

Parents or legal guardians may contact us regarding information associated with their child using the contact information listed at the end of this policy.

4. How We Use Information

We may use information collected through the website to:

• Respond to questions and inquiries
• Communicate with families about programs and events
• Process or support program and event registrations
• Manage volunteer interest and assignments
• Provide league, clinic, tournament and PRIME information
• Operate and improve our website
• Maintain appropriate records
• Support safety and program administration
• Send communications that users have requested or reasonably expect in connection with participation
• Comply with legal or regulatory requirements

5. Registration and Payment Providers

GirlPower Carolinas may use third-party platforms to manage registrations, program information and payments.

When you leave the GirlPower Carolinas website and submit information through a third-party registration or payment provider, the information you provide may also be governed by that provider’s privacy policy and terms.

GirlPower Carolinas does not ask families to submit payment card information through general website contact forms.

6. Volunteers

Our volunteer interest form may collect contact information, preferred locations, areas of interest, availability, relevant experience and other information voluntarily provided by the applicant.

Volunteer information is used to evaluate interest, communicate with prospective volunteers, coordinate assignments and complete any additional screening or training that may be appropriate for a volunteer role.

Additional background screening or safety requirements may be handled through separate systems or providers.

7. Photos, Video and Media

GirlPower Carolinas may photograph or record programs, games, clinics, tournaments and events.

Any use of identifiable athlete media is subject to applicable registration terms, media permissions, releases or other consent processes used by GirlPower Carolinas.

This Privacy Policy does not replace an athlete media release or other participation waiver.

8. Third-Party Websites and Services

Our website may link to or use third-party services, including registration providers, scheduling tools, social media platforms, email services, website hosting providers and other services that help us operate GirlPower Carolinas.

Third-party websites and services operate under their own privacy policies and terms. GirlPower Carolinas is not responsible for the privacy practices of independently operated third-party sites.

9. Telos Performance Therapy

GirlPower Carolinas may provide links or information relating to Telos Performance Therapy as a GirlPower Carolinas partner and resource for families.

Information submitted directly to Telos Performance Therapy is governed by Telos Performance Therapy's own policies and practices. GirlPower Carolinas does not control medical records or information provided directly to an independent healthcare provider.

A partnership or website link does not require a family to use a particular healthcare provider.

10. Cookies and Website Technology

Like many websites, our site and service providers may use cookies, logs or similar technologies necessary to operate, secure and understand use of the website.

The specific technologies in use may change as our website and service providers change.

We will update this policy as appropriate if our use of tracking, advertising or analytics technologies materially changes.

11. How We Share Information

GirlPower Carolinas may share information when reasonably necessary to operate our programs and services, including with:

• Service providers supporting website, registration, email or administrative operations
• Coaches, staff or authorized volunteers when needed for program administration
• Event, tournament or league providers when needed for participation
• Screening or safety providers when required for volunteer or staff roles
• Legal or governmental authorities when required by law

We do not sell personal information to advertisers.

12. Information Security

We take reasonable administrative and technical steps intended to protect personal information in our possession.

No website, electronic transmission or storage system can be guaranteed to be completely secure, and users should use care when submitting information online.

13. Data Retention

We retain information for as long as reasonably necessary for program administration, communication, recordkeeping, safety, legal obligations and other legitimate operational purposes.

Information that is no longer reasonably needed may be deleted or securely disposed of in accordance with our operational needs and applicable requirements.

14. Your Choices

You may contact GirlPower Carolinas to:

• Ask questions about our privacy practices
• Request correction of information you provided directly to us
• Request deletion of information where appropriate
• Ask about information associated with your child
• Request that certain communications stop

We may need to verify identity or parental/guardian authority before providing access to or making changes to information.

15. Changes to This Privacy Policy

GirlPower Carolinas may update this Privacy Policy as our programs, website, service providers or legal obligations change.

The effective date displayed at the top of this page identifies the current version.